Generate a posting in Step 1 first — requirements load automatically
How Did This Candidate Come In?
Candidate applied — email will thank them for applying and ask about any missing information.
Paste Candidate Resume
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Requirement Checks
Generated Email
RTR Authorization Email
AI Analysis
Candidate saved to talent pool database.
Talent Pool — All Screened Candidates
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Email Template Library — Click to Copy
Decline — Wrong Location
Subject: Re: [Role Title] — Application Update
Hi [First Name],
Thank you for your interest in the [Role Title] position with SunSoft Online.
Unfortunately this role requires candidates to be currently located in the Phoenix AZ area at time of submission. Willingness to relocate does not meet the client requirement.
We will keep your resume on file and reach out if a remote opportunity becomes available that matches your background.
Thank you again and best of luck in your search.
talent@sunsoftonline.com
SunSoft Online | sunsoftonline.com | 602-803-3728
Decline — Visa / OPT
Subject: Re: [Role Title] — Application Update
Hi [First Name],
Thank you for your interest in the [Role Title] position.
Unfortunately Arizona state agency roles require US Citizens or Green Card holders only. Candidates on OPT, STEM OPT, H1B, F1, or any visa requiring current or future sponsorship are not eligible for these positions.
We will keep your resume on file for private sector opportunities that may be a better fit.
Thank you again.
talent@sunsoftonline.com
SunSoft Online | sunsoftonline.com | 602-803-3728
Decline — Skills Not on Resume
Subject: Re: [Role Title] — Application Update
Hi [First Name],
Thank you for your interest in the [Role Title] position.
Unfortunately the required skills for this role do not appear to be explicitly listed on your resume. The client agency reviews resumes directly and required skills must appear clearly to be considered.
If you have these skills please update your resume and we would be happy to consider you for future similar roles.
We will keep your profile on file.
talent@sunsoftonline.com
SunSoft Online | sunsoftonline.com | 602-803-3728
Proactive Outreach — Found on AZJobConnection or Database
Subject: [Role Title] Opportunity — Arizona State Agency — Phoenix AZ
Hi [First Name],
We came across your profile and believe your background may be a strong match for an active opportunity we are currently filling.
Title: [Role Title]
Location: Phoenix AZ
Pay Rate: $[W2]/hr W2 or $[1099]/hr 1099
Closing: [Date] at 3:00 PM Arizona Time
Before we proceed please confirm:
1. Are you a US Citizen or Green Card holder? (No visa sponsorship)
2. Are you currently located in Phoenix AZ or surrounding areas?
3. Is the pay rate acceptable?
4. Do all required skills appear explicitly on your resume?
5. Are you available for an in-person interview within 1 week?
If yes to all please reply with your updated resume.
thank you,
talent@sunsoftonline.com
SunSoft Online | sunsoftonline.com | 602-803-3728
Submission Confirmation — to Candidate
Subject: Your Profile Has Been Submitted — [Role Title]
Hi [First Name],
Your profile has been submitted for the [Role Title] position with the Arizona state agency.
We will reach out as soon as we hear back from the client. If selected for an interview we will contact you immediately to coordinate scheduling.
Thank you for your patience.
talent@sunsoftonline.com
SunSoft Online | sunsoftonline.com | 602-803-3728
Position Closed
Subject: Re: [Role Title] — Position Update
Hi [First Name],
Thank you for your interest in the [Role Title] position.
Unfortunately this position is no longer accepting applications as the posting has closed.
We will keep your resume on file and reach out if this role reopens or a similar opportunity becomes available.
Thank you again.
talent@sunsoftonline.com
SunSoft Online | sunsoftonline.com | 602-803-3728